Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.
Material recording clerks typically do the following:
Material recording clerks use computers or hand-held devices to keep track of inventory. Sensors and tags enable these electronic tools to automatically detect when and where products are moved, allowing clerks to keep updated reports without manually counting items.
The following are examples of types of material recording clerks:
Production, planning, and expediting clerks manage the flow of information, work, and materials within or among offices in a business. They compile reports on the progress of work and on any production problems that arise. These clerks set workers’ schedules, estimate costs, keep track of materials, and write special orders for new materials. They also do general office tasks, such as entering data or distributing mail. Expediting clerks maintain contact with vendors to ensure that supplies and equipment are shipped on time.
Shipping, receiving, and inventory clerks keep track of and record outgoing and incoming shipments. Clerks may scan barcodes with handheld devices or use radio frequency identification (RFID) scanners to keep track of inventory. They check to see whether shipment orders were processed correctly in their company’s computer system. They also compute freight costs, prepare invoices, and write inventory reports. Some clerks move goods from the warehouse to the loading dock.
Material and product inspecting clerks weigh, measure, check, sample, and keep records on materials, supplies, and equipment that enters a warehouse. They verify the quantity and quality of items they are assigned to examine, checking for defects and recording what they find. They use scales, counting devices, and calculators. Some decide what to do about a defective product, such as to scrap it or send it back to the factory to be repaired.
Material recording clerks held about 1.2 million jobs in 2021. Employment in the detailed occupations that make up material recording clerks was distributed as follows:
| Shipping, receiving, and inventory clerks | 814,300 |
| Production, planning, and expediting clerks | 377,900 |
| Weighers, measurers, checkers, and samplers, recordkeeping | 55,900 |
The largest employers of material recording clerks were as follows:
| Manufacturing | 28% |
| Wholesale trade | 14 |
| Food and beverage stores | 3 |
Material recording clerks usually work in an office inside a warehouse or manufacturing plant.
These workers also may spend time on the warehouse or plant floor to handle packages or automatic equipment, such as conveyor systems.
Some material recording clerks may need to lift heavy items and to bend frequently, which may lead to injury. Using proper lifting techniques helps to reduce the risk of harm.
Most material recording clerks work full time. Some work nights and weekends or holidays.
Material recording clerks typically need a high school diploma or equivalent and are trained on the job.
Material recording clerks typically need a high school diploma or equivalent.
Some employers prefer to hire production, planning, and expediting clerks who have a college degree.
Material recording clerks usually learn on the job. Training for most material recording clerks lasts up to 1 month. Production, planning, and expediting clerks may train for up to 6 months.
Material recording clerks first may learn to count stock and mark inventory and then move on to more difficult tasks, such as recordkeeping. Production clerks first typically learn how their company operates before they write production and work schedules.
Workers learn safety rules as part of their training. Many of these rules are standardized through the Occupational Safety and Health Administration (OSHA).
With additional training or education, material recording clerks may advance to other positions, such as purchasing agent, within their company.
Communication skills. Material recording clerks are frequently in contact with suppliers, vendors, or managers and need to convey their company’s needs effectively.
Customer-service skills. Material recording clerks may interact with customers in order to respond to problems or complaints.
Detail oriented. Material and product inspecting clerks must pay attention to detail when checking items for defects, some of which are small and difficult to spot.
Math skills. Material recording clerks may need to calculate shipping costs or take measurements.
Median annual wages, May 2021
The median annual wage for material recording clerks was $37,870 in May 2021. The median wage is the wage at which half the workers in an occupation earned more than that amount and half earned less. The lowest 10 percent earned less than $28,820, and the highest 10 percent earned more than $61,090.
Median annual wages for material recording clerks in May 2021 were as follows:
| Production, planning, and expediting clerks | $48,040 |
| Weighers, measurers, checkers, and samplers, recordkeeping | 37,610 |
| Shipping, receiving, and inventory clerks | 36,890 |
In May 2021, the median annual wages for material recording clerks in the top industries in which they worked were as follows:
| Manufacturing | $39,240 |
| Wholesale trade | 37,700 |
| Food and beverage stores | 36,850 |
Most material recording clerks work full time. Some work nights and weekends or holidays.
Percent change in employment, projected 2021-31
Overall employment of material recording clerks is projected to decline 3 percent from 2021 to 2031.
Despite declining employment, about 131,900 openings for material recording clerks are projected each year, on average, over the decade. All of those openings are expected to result from the need to replace workers who transfer to other occupations or exit the labor force, such as to retire.
Projected employment of material recording clerks varies by occupation (see table). As e-commerce continues to grow, companies are expanding their use of automated storage and retrieval tools to meet rising demand for products and for faster delivery. These types of technologies, including radio frequency identification (RFID) tags and collaborative robots, will improve efficiencies of many warehouse operations. Demand for shipping, receiving, and inventory clerks may be limited as use of technology expands and increases productivity of some manual tasks, improving efficiency.
However, employment of production, planning, and expediting clerks is projected to increase because their tasks remain difficult to automate.
| Occupational Title | SOC Code | Employment, 2021 | Projected Employment, 2031 | Change, 2021-31 | Employment by Industry | ||
|---|---|---|---|---|---|---|---|
| Percent | Numeric | ||||||
SOURCE: U.S. Bureau of Labor Statistics, Employment Projections program |
|||||||
Material recording clerks |
— | 1,248,100 | 1,210,000 | -3 | -38,100 | — | |
Production, planning, and expediting clerks |
43-5061 | 377,900 | 396,800 | 5 | 18,900 | Get data | |
Shipping, receiving, and inventory clerks |
43-5071 | 814,300 | 757,200 | -7 | -57,100 | Get data | |
Weighers, measurers, checkers, and samplers, recordkeeping |
43-5111 | 55,900 | 56,000 | 0 | 100 | Get data | |
For more information about material recording clerks, visit
Warehousing Education and Research Council
For a career video on shipping, receiving, and inventory clerks, visit
Shipping, receiving, and inventory clerks
Production, Planning, and Expediting Clerks